Records Retention Schedules
Hours of Operation (HTML)
Summer Hours
- Monday 7:00AM - 8:00PM
- Tuesday 7:00AM - 8:00PM
- Wednesday 7:00AM - 8:00PM
- Thursday 7:00AM - 8:00PM
- Friday 7:00AM - 4:30PM
- Saturday CLOSED
- Sunday CLOSED
Side Box
Hoopla is here!
- Sign up by creating an account using an email and password of your choice.
- Next, search for “OSU Institute of Technology” to choose as your library.
- Enter your Okey short name for the Card Number and current O-Key password for the Pin Number, and click “Next”.
- *When you reset your O-Key password, make sure you change it in the hoopla settings as well.
Maintenance
7-1 Pending Work Orders File
Description:
Work orders submitted to Maintenance Office.
Disposition:
Retain in office until task is completed, then transfer to Completed Work
Orders File, (Series 7-2).
7-2 Completed Work Orders File
Description:
Work orders for repairs and maintenance services on university building and facilities. File may also include invoices.
Disposition:
Retain in office until one (1) year after all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending, then destroy. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies.
7-3 Maintenance Services File
Description:
Records concerning maintenance services performed on university buildings and facilities. File may include reports, correspondence, and related records.
Disposition:
Retain in office five (5) years, then destroy provided no legal actions are pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Amended April 13, 1988
7-4 Fire and Safety Inspections File
Description:
Completed reports of fire and safety inspections conducted by Maintenance
Office/Physical Plant.
Disposition:
Retain in office five (5) years, then destroy provided no legal action is pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Language Correction April 15, 1987
7-5 Energy Conservation File
Description:
Records concerning energy conservation measures at the university. File may include reports, suggestions and related material.
Disposition:
Retain in office five (5) years, then destroy.
Amended April 13, 1988
7-6 Energy Management System File
Description:
Records concerning the university energy management system.
Disposition:
Retain in office five (5) years, then destroy.
Amended April 13, 1988
7-7 Energy Consumption Reports File
Description:
Reports of fuel and electricity consumption for university.
Disposition:
Retain in office five (5) years, then destroy.
Amended April 13, 1988
7-8 Safety Program File
Description:
Records concerning the university safety program.
Disposition:
Retain in office five (5) years, then destroy provided no legal actions are pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Amended April 13, 1988
7-9 OSHA Inspection Reports File
Description:
Complete OSHA inspection reports for the university. Office of record is OSHA.
Disposition:
Retain in office five (5) years, then destroy provided no legal actions are pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Amended April 13, 1988
7-10 Plant Operator's Reports File
Description:
Reports of the costs and amounts of water, oil, gas and electricity utilized in the operation of the University.
Disposition:
Retain in office five (5) years, then destroy provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending, destroy two (2) years after the exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Language Correction April 15, 1987
7-11 Blueprints, Plans, and Drawings File (Essential Record)
Description:
Blueprints plans and drawing of university buildings and facilities.
Disposition:
Retain one (1) copy in office and transfer one (1) copy to Institutional Archives for security preservation.
7-12 Surplus Property File
Description:
Records concerning all university surplus property and its disposition. File may include inventories and disposition records.
Disposition:
Retain in office five (5) years after disposition of property, then destroy provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending, destroy two (2) years after the exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Language Correction April 15, 1987
OKLAHOMA’S ONLY UNIVERSITY OF APPLIED TECHNOLOGY
Oklahoma State University Institute of Technology is a recognized leader in applied technology education and is known for world-class teaching facilities, partnerships with industry, and a nearly 100 percent career placement rate.
