Records Retention Schedules
Hours of Operation (HTML)
Summer Hours
- Monday 7:00AM - 5:00PM
- Tuesday 7:00AM - 5:00PM
- Wednesday 7:00AM - 5:00PM
- Thursday 7:00AM - 5:00PM
- Friday 7:00AM - 4:30PM
- Saturday CLOSED
- Sunday CLOSED
Side Box
Hoopla is here!
- Sign up by creating an account using an email and password of your choice.
- Next, search for “OSU Institute of Technology” to choose as your library.
- Enter your CWID, including the "A", for the Card Number (Library PIN you can leave blank).
Public Relations
10-1 News Releases File
Description:
Master copy of university news releases.
Disposition:
Retain in office two (2) years, then transfer to the Institutional Archives for permanent preservation.
10-2 Advertisements File
Description:
Records concerning advertisements for university or university programs. File may include correspondence, marketing research, surveys, studies, master copies of advertisements, billing information and related information.
Disposition:
Retain in office. Destroy contracts two (2) years after expiration provided no legal action is pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements. Destroy accounting records when five (5) years old provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending, destroy two (2) years after the exhaustion of all legal remedies provided records meet all stipulated retention requirements. Transfer remaining materials when five (5) years old to the Institutional Archives, with authority to weed, for permanent preservation.
Language Correction April 15, 1987
10-3 Photographs File
Description:
Photographs of university and university related matters, individuals, or locations.
Disposition:
Retain in office five (5) years, then transfer to the Institutional Archives, with authority to weed, for permanent preservation.
10-4 Clippings File
Description:
News clippings concerning university and related matters.
Disposition:
Retain in office until no longer required for administrative purposes, then destroy.
10-5 History File
Description:
Records concerning the history of the university.
Disposition:
Retain in office five (5) years, then transfer to the Institutional Archives, with authority to weed, for permanent preservation.
10-6 Public Relations File
Description:
File consists of copies of news releases and clippings, cassette recordings of broadcast announcements, and any other public relations materials.
Disposition:
Retain in office until no longer required for administrative purposes, then transfer all items except those defined as state publications by 65 O.S. 3-
113.2 to the Institutional Archives, with authority to weed, for permanent preservation.
Amended April 16, 2009
OKLAHOMA’S ONLY UNIVERSITY OF APPLIED TECHNOLOGY
Oklahoma State University Institute of Technology is a recognized leader in applied technology education and is known for world-class teaching facilities, partnerships with industry, and a nearly 100 percent career placement rate.
