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Records Retention Schedules

This guide shows record retention schedules for every department based on the requirements of Oklahoma state law.

Bookstore

3-1           Stock Inventory File 

Description:         

Inventories of books and other materials stocked by bookstore. 

Disposition:            

Retain in office five (5) years, then destroy provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending.   If legal action is pending, destroy two (2) years after the exhaustion of all legal remedies provided records meet all stipulated retention requirements.

Language Correction April 15, 1987

  

3-2           Book Order File

Description:            

Records concerning orders for books.  File may include purchase orders and invoices, shipping and billing information, and related documents. 

Disposition:            

Retain in office five (5) years, then destroy provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending.   If legal action is pending, destroy two (2) years after the exhaustion of all legal remedies provided records meet all stipulated retention requirements.

Language Correction April 15, 1987