Records Retention Schedules
Hours of Operation (HTML)
Summer Hours
- Monday 7:00AM - 5:00PM
- Tuesday 7:00AM - 5:00PM
- Wednesday 7:00AM - 5:00PM
- Thursday 7:00AM - 5:00PM
- Friday 7:00AM - 4:30PM
- Saturday CLOSED
- Sunday CLOSED
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Hospitality Service Files
14-1 Hospitality Services Invoices
Description:
Records to monitor the receipt of money for the payment of hospitality services. The payments may be in the form of meal tickets, cash, check , debit or credit card.
Disposition:
Retain in office seven (7) years, then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
Amended July 31, 2008
14-2 Profit and Loss Statements
Description:
Statements from the hospitality services showing profit and loss for the month.
Disposition:
Retain in office until one (1) year after all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending, then destroy. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies.
Amended July 31, 2008
14-3 Daily Reports
Description:
Daily reports generated from hospitality service sales, services receipts, invoices, client portfolios and contracts.
Disposition:
Retain in office until one (1) year after all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending, then destroy. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
Amended July 31, 2008
14-4 Cash Register Tapes
Description:
Tapes collected from cash registers in hospitality service.
Disposition:
Retain in office until one (1) year after all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending, then destroy. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
Amended July 31, 2008
14-5 Inventory File
Description:
Inventories of hospitality service supplies.
Disposition:
Retain in office five (5) years, then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
Amended July 31, 2008
14-6 Hospitality Services Events File
Description:
File includes information related to events, such as receptions, weddings, or community activities, held in institutional spaces by non-institutional groups. Files may include correspondence, forms, agreements, and other information related to the event.
Disposition:
Retain in office five (5) years, then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
Added to schedule October 13, 2011
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Oklahoma State University Institute of Technology is a recognized leader in applied technology education and is known for world-class teaching facilities, partnerships with industry, and a nearly 100 percent career placement rate.
