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Records Retention Schedules

This guide shows record retention schedules for every department based on the requirements of Oklahoma state law.

Legal Files

15-1         Open Records Act Requests


Requests received to examine records that are subject to the provisions of the Open Records Act. 


Retain in office two (2) years, then destroy provided no legal actions are pending.  If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.

Added October 17, 1990



15-2          Court Orders


Court orders issued by judges requiring that certain actions be undertaken by the institution. 


Retain in office until two (2) years after exhaustion of all legal remedies, then transfer to the Institutional Archives, with authority to weed for permanent preservation.

Added January 12, 2000