Records Retention Schedules
Hours of Operation (HTML)
Summer Hours
- Monday 7:00AM - 5:00PM
- Tuesday 7:00AM - 5:00PM
- Wednesday 7:00AM - 5:00PM
- Thursday 7:00AM - 5:00PM
- Friday 7:00AM - 4:30PM
- Saturday CLOSED
- Sunday CLOSED
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Printing Services
16-1 General Accounting Ledger
Deleted from schedule April 12, 2000
16-2 Cash Receipts
Description:
File consists of records of cash receipts including deposit slips and copies of checks received from state agencies and various university offices.
Disposition:
Retain in office seven (7) years, then destroy provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Added July 17, 1991
16-3 Financial Statements
Description:
Files contain monthly income statements and balance sheets prepared from the daily posting to the General Accounting Ledger (Series 16-1).
Disposition:
Retain in office until no longer required for administrative purposes, then destroy.
Added July 17, 1991
16-4 Job Tickets
Description:
File consists of customer order forms. The documents may contain customer order authorization form, job specifications, job cost data billing calculations, estimated price calculations, and samples of printed materials.
Disposition:
Retain in office until one (1) year after all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending, then destroy. If legal action is pending destroy two (2) years after exhaustion of all legal remedies.
Added July 17, 1991
OKLAHOMA’S ONLY UNIVERSITY OF APPLIED TECHNOLOGY
Oklahoma State University Institute of Technology is a recognized leader in applied technology education and is known for world-class teaching facilities, partnerships with industry, and a nearly 100 percent career placement rate.
